Postgraduate Online Registration Guide

for Postgraduate Students registration Guide Online 2020/2021

www.nuigalway.ie/registration

Contents

Welcome from the President

Important Dates

What’s Next?

How to register in 6 Steps

COurSES

FINANCE

PrOFILE

PrINT LOGOuT

REGISTER

Profile

Personal Information

registration Support

What’s What Glossary

NuI Galway Support Team

Checklist

Welcome from the President

Dear Student,

I am delighted to welcome you as a student to NUI Galway. I hope your time with us will be both enjoyable and rewarding.

This guide outlines the registration process.

I urge you to take the time to read this guide carefully as it will answer many of the queries you may have at this time and contains important instructions regarding the registration process at NUI Galway. In addition, the website www.nuigalway.ie/startinguniversity provides a range of material and advice to help you in your first year. I wish you every success in your academic endeavours here at NUI Galway.

Yours sincerely,

Professor Ciarán Ó hÓgartaigh President

Important Open & Closing Dates Course & modules 2020

Taught Postgraduates

research Postgraduates

15 SEPT 1st Year Postgraduates Registering for your course and modules - Online Registration opens 14 OCT Postgraduate Taught Registering for your course and modules - Online Registration closing

1 SEPT

1st Year research Registering for your course and modules - Online Registration opens

28 OCT

Postgraduate research Registering for your course and modules - Online Registration closing

FOr ACADEmIC DATES

ALL Postgrad research - Extra module Selection dates From 1st December until 18th December 2020 and 6th January to the 20th January, 2021 .

NUI Galway Registration – Registration/Registry

Step 1

REGISTER

Login to register

Go to your Student Portal on www.nuigalway.ie/registration Click on the ‘ Click here to register ’ buon

Non - Eu Students only You must contact the Fees Office before registering. Pay any monies owed and then you can register ONLINE. more Information here .

Non - Eu Students

username Password

Eu Students

All Students will need: A ‘ username ’ this is your ID number

issued to you by the Postgraduate Admissions Office. (now your NUI Galway student ID number) A ‘ Password’ which is ‘ galwayddmm’ . This is the word ‘ galway ’ (lower case ’g’) with the date and month of your birth e.g. ‘ galway2101 ’

If you aended NUI Galway previously, you must use your old/previous NUI Galway Student ID number. Click here for more information

Having problems logging in? e: reghelp@nuigalway.ie

Step 2

Start the registration process to confirm your registration

Welcome to your course profile page This page gives you an overview of your student and course details You will see:

Student Name Course Information Start and End Dates

Course Code Now that you are a student you will use the NUI Galway course instance as detailed on your courses page e.g. 1SPA1 . Status: Pre-Registered - You are not yet a registered NUI Galway student

COurSES

FINANCE

PrOFILE

PrINT LOGOuT

COURSE Structured PhD (Arts)

COurSES

BC- XXXX REGISTER HERE

YEAR: 1 ACADEMICYEAR: - STRUCTURE LEVEL: 1 START/END: - MODE OF STUDY: Full Time STATUS: Pre-registered FEE CATEGORY: EU Postgraduate LOCATION: NUIG STREAM: SPA1 Structured PhD (Arts)

Click on the ‘register here’ Buon This will begin the registration process for your programme. • If ‘ register Here ’ does not appear contact reghelp@nuigalway.ie

Spot any errors on your courses page? e: reghelp@nuigalway.ie

Video for how to register

Step 3

Agree to the terms and conditions

Once you read the “ Terms and Conditions” you should enter a the tick box . If you do not tick the “ Terms and Conditions ”, you will not be able to proceed any further in this application.

in

Do you agree to the Terms & Conditions

Yes I agree

For T&C’s click here

Step 4

update personal details

In this section, you need to update the fields marked with: Compulsory* requested If applicable

Nationality* Domicile* residence while at college* Student PPS Number

Emergency Contact Name Emergency Contact number religion most recent 3rd level institution aended Award Year Awarded

Confused by any of the terms in the Personal Details list? – click here to see glossary

Step 5

upload a Photo

What is needed? Now you must upload an image of yourself for your NUI Galway student ID card. This image must be: Of good quality Be passport sized Can be taken ‘selfie’ style on your phone/tablet Photo must be taken vertically (Do not turn the device to the side for a Landscape shot as it cannot be adjusted aer upload) Upload this image in jpeg format where possible. For more information on acceptable image guidelines click here How to do it? • Click browse to find your image on your PC/electronic device • Click on your photo and open • Hit upload Take Note! Please ensure that the image you select is the preferred image as you cannot upload another one once the upload is completed and confirmed. You must upload a vertical facing photo before the 20th September 2020 .

POrTrAIT

LANDSCAPE

NUI Galway Student ID card distribution to be confirmed at a later date.

Having problems uploading your image? e: regphotos@nuigalway.ie

Step 6

Fee Payment

In order to be a fully registered student, you must pay the appropriate fees. To find out more about your fees, please click here

The 6 questions asked at this step will determine your fee amount.

Fee Assessment

If you are unable to proceed past this point, you will be prompted to contact the Fees Office. Once you have completed all the questions, a fee will be calculated based on your answers. This is the fee you must pay online or by bank giro. If you answered ‘ Yes’ to the Question on SUSI funding, you must choose SUSI from the drop-down box and enter your SUSI number in the format WXXXXXXXXXXXX . To pay your fees select ' Pay Now '. A secure payment page will open where you can enter your debit/credit card details. For more information click here

How to complete registration

Click on the ‘ Finish ’ buon This will return you to your ‘ Courses ’ page Your status should now be changed from ‘ Pre-registered ’ to ‘ registered ’

CONGrATuLATIONS you are now a registered student of NuI Galway

Need a statement to say you are registered? Once registered you can print off a proof of registration by clicking on the ‘ Proof of registration ’ buon on the ‘ Courses ’ page or you will find the same link under the Profile tab at the top of the page.

Still need help? e: reghelp@nuigalway.ie

What’s Next?

1

update Your Profile:

update your term address Where you are staying in Galway during the year

Change your personal email Send new or change of email address to

COurSES

FINANCE

PrOFILE

PrINT LOGOuT

reghelp@nuigalway.ie e.g.1234567@gmail.com

Profile

Personal Information

Add your personal contact number 08x 12345667

Name: Joan Blogs ID NUMBER: 18XXXXXX DATE OF BIRTH: GENDER: FEMALE

Add your SuSI number (if applicable) WXXXXXXXXXXXX

Upload Photo

Home Address

upload photo If not already done so

ADDRESS: - PHONE NUMBER: MOBILE NUMBER: EMAIL ADDRESS:

EIrCODE Please email reghelp@nuigalway.ie with your Eircode if it does not show against your home address. reghelp@nuigalway.ie

Team Address

ADDRESS: - PHONE NUMBER: MOBILE NUMBER: EMAIL ADDRESS:

Edit

Still need help? reghelp@nuigalway.ie

What’s Next? contd.

2

Choose Your modules

1

Before selecting your modules: - Aend your orientation module briefing - Read any course materials provided - Click here for flyer on how to build your curriculum for 1st year. Selecting your modules: Click on SELECT SuBJECT/mODuLES on your course page. Adding and deleting modules watch the video Confirming your modules: Once you have selected your modules it is very important to hit Confirm and continue to Finish Blackboard Access: Once you have selected your modules you will have access to them 24 hours later on blackboard. For more information on Blackboard click here

2

3

Choose Your modules

3

Activate your Campus Account – CASS (IT account)

Once registered you should immediately activate your Campus Account (CASS). This step is very important

You MUST change your password to secure your account. Passwords must be alphanumeric, have at least 8 characters, include upper, lower case and a special character, e.g. Tool12kit!

To activate your Campus Account click here

Can’t log in? Disabled my account? Need help? For more information on IT services available with in NUI Galway click here

registration Support

By Phone How to contact us

By Email

091 493999

Phone lines: Open: 14th September 2020 Close: 14th October 2020

reghelp@nuigalw a y.ie regphotos@nuig a lway.ie

Open Times for phone and email queries: Monday to Friday: 9:00 am - 1.00 pm / 2:00 pm - 5:00 pm

Due to COVID-19, unfortunately we cannot provide our walk-in helpdesk service this term. Even though the public desk is closed, our Reghelp team will still be offering registration support; we will just be operating remotely. We will endeavour to answer your query as quickly as possible.

reghelp@nuigalway.ie

regphotos@nuigalway.ie

What is registration? Registration is the collection and maintenance of student data. All students at NUI Galway must register each year to become students of the University, this is obligatory. Online registration Online registration allows students the freedom to register for their course and also pay fees online www.nuigalway.ie/reg username/ID Your username/ID is your ID number issued to you by the Postgraduate Admissions Office which is now your NUI Galway Student ID Number Password For new students or if you have never activated your account; your password will be the word galway (small g) followed by the first 4 digits of your date of birth (in format ddmm e.g. galway3101) Queries to: servicedesk@nuigalway.ie register Here Once logged into the ‘Courses’ page on your Student Portal, click on Register Here this starts the process of registration.

Terms and Conditions

All those who register as a student of NUI Galway do so understanding that they agree to abide by all the rules and regulations of the University as they apply to students. Click on Terms & Conditions on our website www.nuigalway.ie/reg for more information Nationality

This is the country of your birth

Domicile

Domicile refers to your country of permanent address prior to entry to the programme of study e.g. a Polish person comes to Ireland 2 weeks prior to commencing a higher education course. While their nationality is Polish and their correspondence address is in Ireland, their country of permanent residence is still Poland. Only in the case where a student has been residing in Ireland for 3 years or more prior to commencing their course would their Domiciliary of Origin be Ireland. Their Domiciliary of Origin must not change throughout the duration of their study. PPS Number Please supply your PPS number this is a requirement by the HEA

Course Title Your course title is for example; Structured PhD (Science) or Masters of Arts Degree etc. GST Course All research students will be registered for the Blackboard module GS5110 under 1GST1 Graduate Studies Training. Click here for more information What is a Campus Account - CASS (IT Account)? Campus Account credentials are your NUI Galway student ID number and password. These credentials provide access to the following; PC suites, WiFi, Microso Office 365 (Email, Word, Excel, OneDrive), Blackboard, Library Systems, Self-Service Registration, MyCampus, Placement, Exam Timetables, ExamResults To activate your Campus Account click here For more information on IT services available with in NUI Galway click here . Forgot your Password If you cannot remember your password , and you previously activated your account – please click CASS for further information. Contact the Library & ITService Desk on servicedesk@nuigalway.ie s hould you encounter any difficulties.

Emergency Contact Details Please add a name and phone number of someone we can contact in case of any emergency. Fees All Fee queries must be directed to the

Fees Office, find details www.nuigalway.ie/fees Term (Galway) Address

You can update your term address (where you will be staying in Galway) under the Profile tab

Personal Email & mobile Number Please make sure you supply your personal email address and add your mobile number to your Profile details. SuSI Number (if Applicable) SUSI is the single Awarding Authority for all new student grant applications. The SUSI reference begins with a W followed by 12 numbers. Course Instance Code You use your application course code when dealing with the Postgraduate Admissions Office, but you will use your course instance code when dealing with the Registration Office for example; 1SPS1 (Structured PhD (Science))

Need further advice? Help is available from our other support Teams

GrADuATE STuDIES

DISABILITY SuPPOrT SErVICES

COLLEGES/SCHOOLS

STuDENT rEGISTrY HELPDESk

FEES

LIBrArY

ISS SErVICE DESk

STuDENT SErVICES

ADmISSIONS

Check list

Have you?

registered online uploaded your photo Entered SuSI number (if applicable) updated your Personal Details Entered your PPS number Emailed your home address Eircode to reghelp@nuigalway.ie (if applicable) Added emergency contact details Added your personal email address Added your term address Paid your fees Activated your Campus Account (CASS)

*The contents of this booklet are for information purposes only and shall not be deemed to constitute a contract between NUI Galway and an applicant or any other third party. Whilst every effort has been made to ensure the accuracy of the information in this publication, the University reserves the right to amend, change or delete any courses, syllabi, examinations, dates, fees, regulations, rules or orders at any time without notice.

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