for Postgraduate Students registration Guide Online 2020/2021
Welcome from the President
How to register in 6 Steps
What’s What Glossary
NuI Galway Support Team
Welcome from the President
I am delighted to welcome you as a student to NUI Galway. I hope your time with us will be both enjoyable and rewarding.
This guide outlines the registration process.
I urge you to take the time to read this guide carefully as it will answer many of the queries you may have at this time and contains important instructions regarding the registration process at NUI Galway. In addition, the website www.nuigalway.ie/startinguniversity provides a range of material and advice to help you in your first year. I wish you every success in your academic endeavours here at NUI Galway.
Professor Ciarán Ó hÓgartaigh President
Important Open & Closing Dates Course & modules 2020
15 SEPT 1st Year Postgraduates Registering for your course and modules - Online Registration opens 14 OCT Postgraduate Taught Registering for your course and modules - Online Registration closing
1st Year research Registering for your course and modules - Online Registration opens
Postgraduate research Registering for your course and modules - Online Registration closing
FOr ACADEmIC DATES
ALL Postgrad research - Extra module Selection dates From 1st December until 18th December 2020 and 6th January to the 20th January, 2021 .
NUI Galway Registration – Registration/Registry
Login to register
Go to your Student Portal on www.nuigalway.ie/registration Click on the ‘ Click here to register ’ buon
Non - Eu Students only You must contact the Fees Office before registering. Pay any monies owed and then you can register ONLINE. more Information here .
Non - Eu Students
All Students will need: A ‘ username ’ this is your ID number
issued to you by the Postgraduate Admissions Office. (now your NUI Galway student ID number) A ‘ Password’ which is ‘ galwayddmm’ . This is the word ‘ galway ’ (lower case ’g’) with the date and month of your birth e.g. ‘ galway2101 ’
If you aended NUI Galway previously, you must use your old/previous NUI Galway Student ID number. Click here for more information
Having problems logging in? e: email@example.com
Start the registration process to confirm your registration
Welcome to your course profile page This page gives you an overview of your student and course details You will see:
Student Name Course Information Start and End Dates
Course Code Now that you are a student you will use the NUI Galway course instance as detailed on your courses page e.g. 1SPA1 . Status: Pre-Registered - You are not yet a registered NUI Galway student
COURSE Structured PhD (Arts)
BC- XXXX REGISTER HERE
YEAR: 1 ACADEMICYEAR: - STRUCTURE LEVEL: 1 START/END: - MODE OF STUDY: Full Time STATUS: Pre-registered FEE CATEGORY: EU Postgraduate LOCATION: NUIG STREAM: SPA1 Structured PhD (Arts)
Click on the ‘register here’ Buon This will begin the registration process for your programme. • If ‘ register Here ’ does not appear contact firstname.lastname@example.org
Spot any errors on your courses page? e: email@example.com
Video for how to register
Agree to the terms and conditions
Once you read the “ Terms and Conditions” you should enter a the tick box . If you do not tick the “ Terms and Conditions ”, you will not be able to proceed any further in this application.
Do you agree to the Terms & Conditions
Yes I agree
For T&C’s click here
update personal details
In this section, you need to update the fields marked with: Compulsory* requested If applicable
Nationality* Domicile* residence while at college* Student PPS Number
Emergency Contact Name Emergency Contact number religion most recent 3rd level institution aended Award Year Awarded
Confused by any of the terms in the Personal Details list? – click here to see glossary
upload a Photo
What is needed? Now you must upload an image of yourself for your NUI Galway student ID card. This image must be: Of good quality Be passport sized Can be taken ‘selfie’ style on your phone/tablet Photo must be taken vertically (Do not turn the device to the side for a Landscape shot as it cannot be adjusted aer upload) Upload this image in jpeg format where possible. For more information on acceptable image guidelines click here How to do it? • Click browse to find your image on your PC/electronic device • Click on your photo and open • Hit upload Take Note! Please ensure that the image you select is the preferred image as you cannot upload another one once the upload is completed and confirmed. You must upload a vertical facing photo before the 20th September 2020 .
NUI Galway Student ID card distribution to be confirmed at a later date.
Having problems uploading your image? e: firstname.lastname@example.org
In order to be a fully registered student, you must pay the appropriate fees. To find out more about your fees, please click here
The 6 questions asked at this step will determine your fee amount.
If you are unable to proceed past this point, you will be prompted to contact the Fees Office. Once you have completed all the questions, a fee will be calculated based on your answers. This is the fee you must pay online or by bank giro. If you answered ‘ Yes’ to the Question on SUSI funding, you must choose SUSI from the drop-down box and enter your SUSI number in the format WXXXXXXXXXXXX . To pay your fees select ' Pay Now '. A secure payment page will open where you can enter your debit/credit card details. For more information click here
How to complete registration
Click on the ‘ Finish ’ buon This will return you to your ‘ Courses ’ page Your status should now be changed from ‘ Pre-registered ’ to ‘ registered ’
CONGrATuLATIONS you are now a registered student of NuI Galway
Need a statement to say you are registered? Once registered you can print off a proof of registration by clicking on the ‘ Proof of registration ’ buon on the ‘ Courses ’ page or you will find the same link under the Profile tab at the top of the page.
Still need help? e: email@example.com
update Your Profile:
update your term address Where you are staying in Galway during the year
Change your personal email Send new or change of email address to
Add your personal contact number 08x 12345667
Name: Joan Blogs ID NUMBER: 18XXXXXX DATE OF BIRTH: GENDER: FEMALE
Add your SuSI number (if applicable) WXXXXXXXXXXXX
upload photo If not already done so
ADDRESS: - PHONE NUMBER: MOBILE NUMBER: EMAIL ADDRESS:
EIrCODE Please email firstname.lastname@example.org with your Eircode if it does not show against your home address. email@example.com
ADDRESS: - PHONE NUMBER: MOBILE NUMBER: EMAIL ADDRESS:
Still need help? firstname.lastname@example.org
What’s Next? contd.
Choose Your modules
Before selecting your modules: - Aend your orientation module briefing - Read any course materials provided - Click here for flyer on how to build your curriculum for 1st year. Selecting your modules: Click on SELECT SuBJECT/mODuLES on your course page. Adding and deleting modules watch the video Confirming your modules: Once you have selected your modules it is very important to hit Confirm and continue to Finish Blackboard Access: Once you have selected your modules you will have access to them 24 hours later on blackboard. For more information on Blackboard click here
Choose Your modules
Activate your Campus Account – CASS (IT account)
Once registered you should immediately activate your Campus Account (CASS). This step is very important
You MUST change your password to secure your account. Passwords must be alphanumeric, have at least 8 characters, include upper, lower case and a special character, e.g. Tool12kit!
To activate your Campus Account click here
Can’t log in? Disabled my account? Need help? For more information on IT services available with in NUI Galway click here
By Phone How to contact us
Phone lines: Open: 14th September 2020 Close: 14th October 2020
reghelp@nuigalw a y.ie regphotos@nuig a lway.ie
Open Times for phone and email queries: Monday to Friday: 9:00 am - 1.00 pm / 2:00 pm - 5:00 pm
Due to COVID-19, unfortunately we cannot provide our walk-in helpdesk service this term. Even though the public desk is closed, our Reghelp team will still be offering registration support; we will just be operating remotely. We will endeavour to answer your query as quickly as possible.
What is registration? Registration is the collection and maintenance of student data. All students at NUI Galway must register each year to become students of the University, this is obligatory. Online registration Online registration allows students the freedom to register for their course and also pay fees online www.nuigalway.ie/reg username/ID Your username/ID is your ID number issued to you by the Postgraduate Admissions Office which is now your NUI Galway Student ID Number Password For new students or if you have never activated your account; your password will be the word galway (small g) followed by the first 4 digits of your date of birth (in format ddmm e.g. galway3101) Queries to: email@example.com register Here Once logged into the ‘Courses’ page on your Student Portal, click on Register Here this starts the process of registration.
Terms and Conditions
All those who register as a student of NUI Galway do so understanding that they agree to abide by all the rules and regulations of the University as they apply to students. Click on Terms & Conditions on our website www.nuigalway.ie/reg for more information Nationality
This is the country of your birth
Domicile refers to your country of permanent address prior to entry to the programme of study e.g. a Polish person comes to Ireland 2 weeks prior to commencing a higher education course. While their nationality is Polish and their correspondence address is in Ireland, their country of permanent residence is still Poland. Only in the case where a student has been residing in Ireland for 3 years or more prior to commencing their course would their Domiciliary of Origin be Ireland. Their Domiciliary of Origin must not change throughout the duration of their study. PPS Number Please supply your PPS number this is a requirement by the HEA
Course Title Your course title is for example; Structured PhD (Science) or Masters of Arts Degree etc. GST Course All research students will be registered for the Blackboard module GS5110 under 1GST1 Graduate Studies Training. Click here for more information What is a Campus Account - CASS (IT Account)? Campus Account credentials are your NUI Galway student ID number and password. These credentials provide access to the following; PC suites, WiFi, Microso Office 365 (Email, Word, Excel, OneDrive), Blackboard, Library Systems, Self-Service Registration, MyCampus, Placement, Exam Timetables, ExamResults To activate your Campus Account click here For more information on IT services available with in NUI Galway click here . Forgot your Password If you cannot remember your password , and you previously activated your account – please click CASS for further information. Contact the Library & ITService Desk on firstname.lastname@example.org s hould you encounter any difficulties.
Emergency Contact Details Please add a name and phone number of someone we can contact in case of any emergency. Fees All Fee queries must be directed to the
Fees Office, find details www.nuigalway.ie/fees Term (Galway) Address
You can update your term address (where you will be staying in Galway) under the Profile tab
Personal Email & mobile Number Please make sure you supply your personal email address and add your mobile number to your Profile details. SuSI Number (if Applicable) SUSI is the single Awarding Authority for all new student grant applications. The SUSI reference begins with a W followed by 12 numbers. Course Instance Code You use your application course code when dealing with the Postgraduate Admissions Office, but you will use your course instance code when dealing with the Registration Office for example; 1SPS1 (Structured PhD (Science))
Need further advice? Help is available from our other support Teams
DISABILITY SuPPOrT SErVICES
STuDENT rEGISTrY HELPDESk
ISS SErVICE DESk
registered online uploaded your photo Entered SuSI number (if applicable) updated your Personal Details Entered your PPS number Emailed your home address Eircode to email@example.com (if applicable) Added emergency contact details Added your personal email address Added your term address Paid your fees Activated your Campus Account (CASS)
*The contents of this booklet are for information purposes only and shall not be deemed to constitute a contract between NUI Galway and an applicant or any other third party. Whilst every effort has been made to ensure the accuracy of the information in this publication, the University reserves the right to amend, change or delete any courses, syllabi, examinations, dates, fees, regulations, rules or orders at any time without notice.Page 1 Page 2 Page 3 Page 4 Page 5 Page 6 Page 7 Page 8 Page 9 Page 10 Page 11 Page 12 Page 13 Page 14 Page 15 Page 16 Page 17
Powered by FlippingBook