Postgraduate Online Registration Guide 2022

for Postgraduate Students Registration Guide Online 2022/2023

Registration Office

Contents

Welcome from the President

Important Dates

What’s Next?

How to register in 7 Steps

COURSES

FINANCE

PROFILE

LOGOUT

Profile

Personal Information

Registration Support

What’s What Glossary

NUI Galway Support Team

Checklist

Welcome from the President

Dear Student,

I am delighted to welcome you as a student to NUI Galway. I hope your time with us will be both enjoyable and rewarding.

This guide outlines the registration process.

I urge you to take the time to read this guide carefully as it will answer many of the queries you may have at this time and contains important instructions regarding the registration process at NUI Galway. In addition, the website www.nuigalway.ie/startinguniversity provides a range of material and advice to help you in your first year. I wish you every success in your academic endeavours here at NUI Galway.

Yours sincerely,

Professor Ciarán Ó hÓgartaigh President

Important Open & Closing Dates Course & Modules 2022

Taught Postgraduates

Research Postgraduates

18 AUG 1st Year Postgraduates Registering for your course and modules - Online Registration opens 12 SEPT Postgraduate Taught Online Registration for your course closes

18 AUG

1st Year Research Registering for your course and modules - Online Registration opens

28 OCT

Postgraduate Research Registering for your course and modules - Online Registration closes

20 SEPT Postgraduate Taught Online module Registration closes

ALL Postgrad Research - Extra Module Selection dates From 1st December until 16th December 2022 and 6th February to the 17th February, 2023 .

FOR ACADEMIC DATES

Step 1

Getting Registered Find your Student Portal under the FAQ ‘How do I Register’ Click here for Postgraduate Taught Click here for Postgraduate Research

Username Password

Non - EU Students only You must contact the Fees Office before registering. Pay any monies owed and then you can register ONLINE. More Information here .

Non - EU Students

EU Students

All Students will need: Username

Your username is your ID number issued to you by the Postgraduate Admissions Office. (this is now your NUI Galway student ID number). Password The University’s IT section (ISS) will email you to advise you on how to activate your MultiFactor Authentication (MFA). While activating your MFA, you will be forced to change your password to one unique to you. This is the password you will use to log into your Student Portal to register as a student of the university. If you are a returning student and have already activated your MFA, use your latest campus account password.

If you attended NUI Galway previously,

you must use your old/previous NUI Galway

Student ID number. Click here for more

information.

Step 2

Start the registration process to confirm your registration

Welcome to your course profile page This page gives you an overview of your student and course details You will see:

Student Name Course Information Start and End Dates

Course Code You will now use the NUI Galway courses instance as detailed on your courses page e.g. 1SPA1 . Status: Pre-Registered – You are not yet a registered NUI Galway student

COURSES

FINANCE

PROFILE

LOGOUT

COURSE Structured PhD (Arts)

COURSES

BC- XXXX REGISTER HERE

YEAR: 1 ACADEMIC YEAR: - STRUCTURE LEVEL: 1 START/END: - MODE OF STUDY: Full Time STATUS: Pre-registered FEE CATEGORY: EU Postgraduate LOCATION: NUIG STREAM: SPA1 Structured PhD (Arts)

Click on the ‘Register here’ Button on your Student Portal. This will begin the registration process for your programme. • If ‘ Register Here ’ does not appear, see our FAQ on ‘ Why can't I register online ’ here .

Spot any errors on your courses page?

Step 3

Agree to the terms and conditions

Once you read the “ Terms and Conditions” you should enter a the tick box . If you do not tick the “ Terms and Conditions ”, you will not be able to proceed any further in this application.

Do you agree to the Terms & Conditions

Yes I agree

For T&C’s click here

Step 4

Update your address details

In this section, you need to update the fields marked with Compulsory* Home Address:

Term Address: A term-time address is where you will be living during the academic year. For Non-EU students to receive your Student ID card, when you come to Ireland, it is important to provide a full-term address.

A home address is your family home or address where you live outside of university term time. All NUI Galway postal correspondence will go to this mailing address, i.e. Student ID card, transcript requests, etc.

Country* Address* City* Postcode (Eircode)* Mobile* Email*

Country* Address* City* Postcode (Eircode)*

Step 5

Update personal details

In this section, you need to update the fields marked with:

Compulsory* Requested

If applicable

Nationality* Domicile* Residence while at college* Student PPS Number (Irish residents)* Emergency Contact Name Emergency Contact number Religion Most recent 3rd level institution attended Award Year Awarded

Confused by any of the terms in the Personal Details list? Click here to see glossary.

Step 6

Upload a Photo

What is needed? Now you must upload an image of yourself for your NUI Galway student ID card. This image must be: Of good quality Be passport sized Can be taken ‘selfie’ style on your phone/tablet Photo must be taken vertically (Do not turn the device to the side for a Landscape shot as it cannot be adjusted after upload) Upload this image in jpeg format where possible. For more information on acceptable image guidelines click here How to do it? • Click browse to find your image on your PC/electronic device • Click on your photo and open • Crop your photo • Hit upload Take Note! You must upload your photo by 21st August . Not uploading your photo or uploading a poor quality or unsuitable photo will lead to a delay in receiving your Student ID Card. When will I get my ID card? For NUI Galway Student ID card distribution click here

PORTRAIT

LANDSCAPE

Having problems uploading your image? e: regphotos@nuigalway.ie

Step 7

Fee Payment

In order to be a fully registered student, you must pay the appropriate fees. To find out more about your fees, please click here

The 6 questions asked at this step will determine your fee amount.

Fee Assessment

If you are unable to proceed past this point, you will be prompted to contact the Fees Office. Once you have completed all the questions, a fee will be calculated based on your answers. This is the fee you must pay online or by bank giro. If you answered ‘ Yes’ to the Question on SUSI funding, you must choose SUSI from the drop-down box and enter your SUSI number in the format WXXXXXXXXXXXX . To pay your fees select ‘ Pay Now ’. A secure payment page will open where you can enter your debit/credit card details. For more information click here

How to complete registration

Click on the ‘ Finish ’ button This will return you to your ‘ Courses ’ page Your status should now be changed from ‘ Pre-registered ’ to ‘ Registered ’

CONGRATULATIONS you are now a registered student of NUI Galway

Forgot to complete your Personal Details? To add your PPS number (Irish Residents) or your emergency contact details, log into your Student Portal and click on the ‘Profile’ tab.

Need a statement to say you are registered?

Student Portal Once registered, you can print a registration statement by clicking on the ‘Proof of Registration’ button on the ‘Courses’ and/or ‘Profile’ page on your Student Portal . Student Registry Helpdesk For customised registration statements, name and address changes, validation and stamping of forms please see here .

What’s Next?

Opportunity to Update your Profile

Log into your Student Portal and click on the Profile tab

Change your personal email Add or change your personal email address: see here e.g.1234567@gmail.com Update your term address Log into your student portal and click on the Profile tab

COURSES

FINANCE

PROFILE

Pro fi le

Personal Informa ti on

Edit

NAME: Reg Test36 ID NUMBER: 20889263 DATE OF BIRTH: 09 ‐ JUN ‐ 1991 GENDER: F PPS NUMBER: EMERGENCY CONTACT:

Add your personal contact number 08x 12345667

Edit

Add your SUSI number (if applicable) WXXXXXXXXXXXX

Home Address ADDRESS: PHONE NUMBER: MOBILE NUMBER: EMAIL ADDRESS: Term Address ADDRESS: PHONE NUMBER: MOBILE NUMBER: EMAIL ADDRESS:

Upload photo If not already done so

EIRCODE Please email registration@nuigalway.ie with your Eircode if it does not show against your home address.

Edit

Still need help?

What’s Next? contd.

Choose Your Modules

Before selecting your modules: - Attend your orientation module briefing - Read any course materials provided - Click here for flyer on how to build your curriculum for 1st year.

Selecting your modules: Click on SELECT SUBJECT/MODULES on your course page. Adding and deleting modules: watch the video

Confirming your modules: Once you have selected your modules, it is very important to hit Confirm and continue to Finish

Choose Your Modules

Blackboard Access: Once you have selected your modules you will have access to them 24 hours later on Blackboard. For more information on Blackboard click here

Still need help?

Registration Support

Helpdesk

By Phone

Location:

091 494949

1st Floor, Áras Uí Chathail

CAMPUS MAP CLICK HERE

By Email

Open Times: Monday to Friday 9:00 am - 1.00 pm / 2:00 pm - 5:00 pm

registration@nuigalway.ie regphotos@nuigalway.ie

Monday to Friday: 9:00 am - 1.00 pm / 2:00 pm - 5:00 pm Open Times for phone and email queries:

Opens on: 18th August 2022 Closes on: 8th October 2022

registration@nuigalway.ie

regphotos@nuigalway.ie

regdocs@nuigalway.ie

What’s What Glossary! What is Registration? Registration is the collection and maintenance of student data. All students at NUI Galway must register each year to become students of the University, this is obligatory. Online Registration Online registration allows students the freedom to register for their course and also pay fees online. Username/ID Your username/ID is the student ID number issued to you by the Postgraduate Admissions Office which is now your Student ID number . Password The University’s IT section (ISS) will email you to advise you on how to activate your MultiFactor Authentication (MFA) . While activating your MFA, you will be forced to change your password to one unique to you. This is the password you will use to log into your Student Portal to register as a student of the university. Click here for more information. Register Here Once logged into the ‘Courses’ page on your Student Portal, click on Register Here ; this starts the process of registration.

Terms and Conditions All those who register as a student of

NUI Galway do so understanding that they agree to abide by all the rules and regulations of the University as they apply to students. Click here for the University’s Terms and Conditions. Nationality This is the country of your birth. Domicile Domicile refers to your country of permanent address prior to entry to the programme of study e.g. a Polish person comes to Ireland 2 weeks prior to commencing a higher education course. While their nationality is Polish and their correspondence address is in Ireland, their country of permanent residence is still Poland. Only in the case where a student has been residing in Ireland for 3 years or more prior to commencing their course would their Domiciliary of Origin be Ireland. Their Domiciliary of Origin must not change throughout the duration of their study. PPS Number Please supply your PPS number : this is a HEA requirement .

What’s What Glossary! contd.

Emergency Contact Details Please add a name and phone number of someone we can contact in case of any emergency. Fees All Fee queries must be directed to the Term (Galway) Address You can update your term address (where you will be staying in Galway) under the Profile tab Personal Email & Mobile Number Please make sure you supply your personal email address and add your mobile number to your Profile details. Fees Office, find details: www.nuigalway.ie/fees

SUSI Number (if Applicable) SUSI is the single Awarding Authority for all new student grant applications. The SUSI reference begins with a W followed by 12 numbers. Course Instance Code Your course title is for example; Structured PhD (Science) or Masters of Arts Degree etc. GST Course All research students will be registered for the Blackboard module GS5110 under 1GST1 Graduate Studies Training. Click here for more information. Forgot your Password If you cannot remember your password , please click here for further information. Contact the Library & IT Service Desk on servicedesk@nuigalway.ie should you encounter any difficulties.

NUI Galway Support Teams

Need further advice? Help is available from our other support Teams

GRADUATE STUDIES

DISABILITY SUPPORT SERVICES

COLLEGES/SCHOOLS

STUDENT REGISTRY HELPDESK

FEES

LIBRARY

ISS SERVICE DESK

STUDENT SERVICES

ADMISSIONS

Check list

Have you?

Registered online Uploaded your photo Entered SUSI number (if applicable) Updated your Personal Details Entered your PPS number (if applicable) Emailed your home address Eircode to registration@nuigalway.ie (if applicable) Added emergency contact details Added your personal email address Added your term address

Paid your fees

*The contents of this booklet are for information purposes only and shall not be deemed to constitute a contract between NUI Galway and an applicant or any other third party. Whilst every effort has been made to ensure the accuracy of the information in this publication, the University reserves the right to amend, change or delete any courses, syllabi, examinations, dates, fees, regulations, rules or orders at any time without notice.