Your Online Registration Guide for Postgraduate Students 2020-2021
for Postgraduate Students Registration Guide Online 2022/2023
Registration Office
Contents
Welcome from the President
Important Dates
What’s Next?
How to register in 7 Steps
COURSES
FINANCE
PROFILE
LOGOUT
REGISTER
Profile
Personal Information
Registration Support
What’s What Glossary
NUI Galway Support Team
Checklist
Welcome from the President
Dear Student,
I am delighted to welcome you as a student to NUI Galway. I hope your time with us will be both enjoyable and rewarding.
This guide outlines the registration process.
I urge you to take the time to read this guide carefully as it will answer many of the queries you may have at this time and contains important instructions regarding the registration process at NUI Galway. In addition, the website www.nuigalway.ie/startinguniversity provides a range of material and advice to help you in your first year. I wish you every success in your academic endeavours here at NUI Galway.
Yours sincerely,
Professor Ciarán Ó hÓgartaigh President
Important Open & Closing Dates Course & Modules 2022
Taught Postgraduates
Research Postgraduates
18 AUG 1st Year Postgraduates Registering for your course and modules - Online Registration opens 12 SEPT Postgraduate Taught Online Registration for your course closes
18 AUG
1st Year Research Registering for your course and modules - Online Registration opens
28 OCT
Postgraduate Research Registering for your course and modules - Online Registration closes
20 SEPT Postgraduate Taught Online module Registration closes
ALL Postgrad Research - Extra Module Selection dates From 1st December until 16th December 2022 and 6th February to the 17th February, 2023 .
FOR ACADEMIC DATES
Step 1
REGISTER
Login to Register
Getting Registered Find your Student Portal under the FAQ ‘How do I Register’ Click here for Postgraduate Taught Click here for Postgraduate Research
Username Password
Non - EU Students only You must contact the Fees Office before registering. Pay any monies owed and then you can register ONLINE. More Information here .
Non - EU Students
EU Students
All Students will need: Username
Your username is your ID number issued to you by the Postgraduate Admissions Office. (this is now your NUI Galway student ID number). Password The University’s IT section (ISS) will email you to advise you on how to activate your MultiFactor Authentication (MFA). While activating your MFA, you will be forced to change your password to one unique to you. This is the password you will use to log into your Student Portal to register as a student of the university. If you are a returning student and have already activated your MFA, use your latest campus account password.
If you attended NUI Galway previously,
you must use your old/previous NUI Galway
Student ID number. Click here for more
information.
Step 2
Start the registration process to confirm your registration
Welcome to your course profile page This page gives you an overview of your student and course details You will see:
Student Name Course Information Start and End Dates
Course Code You will now use the NUI Galway courses instance as detailed on your courses page e.g. 1SPA1 . Status: Pre-Registered – You are not yet a registered NUI Galway student
COURSES
FINANCE
PROFILE
LOGOUT
COURSE Structured PhD (Arts)
COURSES
BC- XXXX REGISTER HERE
YEAR: 1 ACADEMIC YEAR: - STRUCTURE LEVEL: 1 START/END: - MODE OF STUDY: Full Time STATUS: Pre-registered FEE CATEGORY: EU Postgraduate LOCATION: NUIG STREAM: SPA1 Structured PhD (Arts)
Click on the ‘Register here’ Button on your Student Portal. This will begin the registration process for your programme. • If ‘ Register Here ’ does not appear, see our FAQ on ‘ Why can't I register online ’ here .
Spot any errors on your courses page?
Step 3
Agree to the terms and conditions
Once you read the “ Terms and Conditions” you should enter a the tick box . If you do not tick the “ Terms and Conditions ”, you will not be able to proceed any further in this application.
in
Do you agree to the Terms & Conditions
Yes I agree
For T&C’s click here
Step 4
Update your address details
In this section, you need to update the fields marked with Compulsory* Home Address:
Term Address: A term-time address is where you will be living during the academic year. For Non-EU students to receive your Student ID card, when you come to Ireland, it is important to provide a full-term address.
A home address is your family home or address where you live outside of university term time. All NUI Galway postal correspondence will go to this mailing address, i.e. Student ID card, transcript requests, etc.
Country* Address* City* Postcode (Eircode)* Mobile* Email*
Country* Address* City* Postcode (Eircode)*
Step 5
Update personal details
In this section, you need to update the fields marked with:
Compulsory* Requested
If applicable
Nationality* Domicile* Residence while at college* Student PPS Number (Irish residents)* Emergency Contact Name Emergency Contact number Religion Most recent 3rd level institution attended Award Year Awarded
Confused by any of the terms in the Personal Details list? Click here to see glossary.
Step 6
Upload a Photo
What is needed? Now you must upload an image of yourself for your NUI Galway student ID card. This image must be: Of good quality Be passport sized Can be taken ‘selfie’ style on your phone/tablet Photo must be taken vertically (Do not turn the device to the side for a Landscape shot as it cannot be adjusted after upload) Upload this image in jpeg format where possible. For more information on acceptable image guidelines click here How to do it? • Click browse to find your image on your PC/electronic device • Click on your photo and open • Crop your photo • Hit upload Take Note! You must upload your photo by 21st August . Not uploading your photo or uploading a poor quality or unsuitable photo will lead to a delay in receiving your Student ID Card. When will I get my ID card? For NUI Galway Student ID card distribution click here
PORTRAIT
LANDSCAPE
Having problems uploading your image? e: regphotos@nuigalway.ie
Step 7
Fee Payment
In order to be a fully registered student, you must pay the appropriate fees. To find out more about your fees, please click here
The 6 questions asked at this step will determine your fee amount.
Fee Assessment
If you are unable to proceed past this point, you will be prompted to contact the Fees Office. Once you have completed all the questions, a fee will be calculated based on your answers. This is the fee you must pay online or by bank giro. If you answered ‘ Yes’ to the Question on SUSI funding, you must choose SUSI from the drop-down box and enter your SUSI number in the format WXXXXXXXXXXXX . To pay your fees select ‘ Pay Now ’. A secure payment page will open where you can enter your debit/credit card details. For more information click here
How to complete registration
Click on the ‘ Finish ’ button This will return you to your ‘ Courses ’ page Your status should now be changed from ‘ Pre-registered ’ to ‘ Registered ’
CONGRATULATIONS you are now a registered student of NUI Galway
Forgot to complete your Personal Details? To add your PPS number (Irish Residents) or your emergency contact details, log into your Student Portal and click on the ‘Profile’ tab.
Need a statement to say you are registered?
Student Portal Once registered, you can print a registration statement by clicking on the ‘Proof of Registration’ button on the ‘Courses’ and/or ‘Profile’ page on your Student Portal . Student Registry Helpdesk For customised registration statements, name and address changes, validation and stamping of forms please see here .
What’s Next?
1
Opportunity to Update your Profile
Log into your Student Portal and click on the Profile tab
Change your personal email Add or change your personal email address: see here e.g.1234567@gmail.com Update your term address Log into your student portal and click on the Profile tab
COURSES
FINANCE
PROFILE
Pro fi le
Personal Informa ti on
Edit
NAME: Reg Test36 ID NUMBER: 20889263 DATE OF BIRTH: 09 ‐ JUN ‐ 1991 GENDER: F PPS NUMBER: EMERGENCY CONTACT:
Add your personal contact number 08x 12345667
Edit
Add your SUSI number (if applicable) WXXXXXXXXXXXX
Home Address ADDRESS: PHONE NUMBER: MOBILE NUMBER: EMAIL ADDRESS: Term Address ADDRESS: PHONE NUMBER: MOBILE NUMBER: EMAIL ADDRESS:
Upload photo If not already done so
EIRCODE Please email registration@nuigalway.ie with your Eircode if it does not show against your home address.
Edit
Still need help?
What’s Next? contd.
2
Choose Your Modules
1
Before selecting your modules: - Attend your orientation module briefing - Read any course materials provided - Click here for flyer on how to build your curriculum for 1st year.
2
Selecting your modules: Click on SELECT SUBJECT/MODULES on your course page. Adding and deleting modules: watch the video
3
Confirming your modules: Once you have selected your modules, it is very important to hit Confirm and continue to Finish
Choose Your Modules
Blackboard Access: Once you have selected your modules you will have access to them 24 hours later on Blackboard. For more information on Blackboard click here
Still need help?
Registration Support
Helpdesk
By Phone
Location:
091 494949
1st Floor, Áras Uí Chathail
CAMPUS MAP CLICK HERE
By Email
Open Times: Monday to Friday 9:00 am - 1.00 pm / 2:00 pm - 5:00 pm
registration@nuigalway.ie regphotos@nuigalway.ie
Monday to Friday: 9:00 am - 1.00 pm / 2:00 pm - 5:00 pm Open Times for phone and email queries:
Opens on: 18th August 2022 Closes on: 8th October 2022
registration@nuigalway.ie
regphotos@nuigalway.ie
regdocs@nuigalway.ie
What’s What Glossary! What is Registration? Registration is the collection and maintenance of student data. All students at NUI Galway must register each year to become students of the University, this is obligatory. Online Registration Online registration allows students the freedom to register for their course and also pay fees online. Username/ID Your username/ID is the student ID number issued to you by the Postgraduate Admissions Office which is now your Student ID number . Password The University’s IT section (ISS) will email you to advise you on how to activate your MultiFactor Authentication (MFA) . While activating your MFA, you will be forced to change your password to one unique to you. This is the password you will use to log into your Student Portal to register as a student of the university. Click here for more information. Register Here Once logged into the ‘Courses’ page on your Student Portal, click on Register Here ; this starts the process of registration.
Terms and Conditions All those who register as a student of
NUI Galway do so understanding that they agree to abide by all the rules and regulations of the University as they apply to students. Click here for the University’s Terms and Conditions. Nationality This is the country of your birth. Domicile Domicile refers to your country of permanent address prior to entry to the programme of study e.g. a Polish person comes to Ireland 2 weeks prior to commencing a higher education course. While their nationality is Polish and their correspondence address is in Ireland, their country of permanent residence is still Poland. Only in the case where a student has been residing in Ireland for 3 years or more prior to commencing their course would their Domiciliary of Origin be Ireland. Their Domiciliary of Origin must not change throughout the duration of their study. PPS Number Please supply your PPS number : this is a HEA requirement .
What’s What Glossary! contd.
Emergency Contact Details Please add a name and phone number of someone we can contact in case of any emergency. Fees All Fee queries must be directed to the Term (Galway) Address You can update your term address (where you will be staying in Galway) under the Profile tab Personal Email & Mobile Number Please make sure you supply your personal email address and add your mobile number to your Profile details. Fees Office, find details: www.nuigalway.ie/fees
SUSI Number (if Applicable) SUSI is the single Awarding Authority for all new student grant applications. The SUSI reference begins with a W followed by 12 numbers. Course Instance Code Your course title is for example; Structured PhD (Science) or Masters of Arts Degree etc. GST Course All research students will be registered for the Blackboard module GS5110 under 1GST1 Graduate Studies Training. Click here for more information. Forgot your Password If you cannot remember your password , please click here for further information. Contact the Library & IT Service Desk on servicedesk@nuigalway.ie should you encounter any difficulties.
NUI Galway Support Teams
Need further advice? Help is available from our other support Teams
GRADUATE STUDIES
DISABILITY SUPPORT SERVICES
COLLEGES/SCHOOLS
STUDENT REGISTRY HELPDESK
FEES
LIBRARY
ISS SERVICE DESK
STUDENT SERVICES
ADMISSIONS
Check list
Have you?
Registered online Uploaded your photo Entered SUSI number (if applicable) Updated your Personal Details Entered your PPS number (if applicable) Emailed your home address Eircode to registration@nuigalway.ie (if applicable) Added emergency contact details Added your personal email address Added your term address
Paid your fees
*The contents of this booklet are for information purposes only and shall not be deemed to constitute a contract between NUI Galway and an applicant or any other third party. Whilst every effort has been made to ensure the accuracy of the information in this publication, the University reserves the right to amend, change or delete any courses, syllabi, examinations, dates, fees, regulations, rules or orders at any time without notice.
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